Executive PA Assessment – Candidate Instructions
You are applying for the role of Executive Personal Assistant to a Director in a higher education environment. The Director’s weekly diary is currently chaotic, with overlapping meetings, no travel time allocated, and no time blocked for focused work. Your task is to restructure the diary using logic, prioritization, and delegation.
Your Challenge
1. Review the Director’s Diary tab:
- Identify overlapping meetings.
- Note that no travel time has been allocated.
- Meetings are spread across multiple buildings and one offsite location.
2. Use the Hierarchy Tree tab:
- Understand who reports to whom.
- Decide which meetings can be delegated.
3. Consult the Projects tab:
- Prioritize meetings based on project deadlines and urgency.
4. Rebuild the Diary:
- Resolve clashes.
- Add realistic travel time between buildings.
- Allocate time for focused work.
- Use delegation where appropriate.
Document Your Solution:
- For each change, explain your rationale
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